Japan how to organise a trip

Where to start and what to see?

Japan how to organise a trip on your own? We have been planning our trip to Japan for a long time. It’s an expedition that not only requires careful planning of the entire A to Z journey, finding price opportunities or studying maps and guides – but most of all – an adequate budget. That is why it took us almost 2 years to plan it.

We started by choosing a date. Japan – is a “blooming cherry country”, so we immediately knew, we wanted to go there in the spring season. Thinking about spring, April should be the best month to go, as we would like to see if Japan is fully covered with blooming cherry flowers.

After booking our days off, and informing co-workers and supervisors about our 6 months forward plans, we could work out the exact route planning.

Go with a travel agency or plan everything yourself

I do not know why, but in the beginning, we thought it was better to go there on a guided tour. We imagined that native speaking tour guide might be a good idea to travel with. We wanted to have a person who knows Japan well and will be able to show us the most interesting places and explain to us what we see. I started to search for offers in the local travel agencies and found two interesting trips.

I contacted both offices and asked for more detailed trip descriptions and prices. It turned out that booking a few months in advance does not give us the guarantee that our chosen trip – will take place. In addition, it turned out that we were not allowed to book aeroplane tickets by ourselves and meet with a group on the spot, already in Japan. The flight rates offered by those offices were much more expensive than I could find on my own. In addition, I read in the forums, that during organized tours – there is always the need to wait for someone, and people spoil the atmosphere by lingering and all-time complaining. The organized trip offer has started to disturb us.

I also got the information, that there is an office that can prepare “tailor-made” trips to various locations. When I explained to them my expectations, they told me they could organize such trips to many places around the world – except Japan. In this situation, we have decided to organize this trip by ourselves.

How to look up the best aeroplane connection

When I was looking for aeroplane connections from Poland, I used skyscaner.pl, so that I could check all available air connections, transfers, dates and prices. I have been looking for the tickets for several weeks. I wanted to find a convenient connection, a short stopover (there are not many direct flights from Warsaw) and an attractive price. After a few weeks of searching, and sending inquiries to many air agencies – we found an interesting offer.

Where to go, what to see

First, we had to decide what we would like to see. Of course, there are many sources where you can find descriptions of all the amazing places. How to choose what is most important to see, or how to decide what to give up (we can’t see everything at once). We wanted also to figure out, how to combine all those places in a 2-week trip schedule and travel through Japan in a short time and in a smart way. We have decided to choose those cities, UNESCO heritage places or beautiful landscapes, which are “must-see”. When we bought a map of Japan –   all “must-see” places have been marked. After that, we began to check connections between them,  journey time and prices.

Japan how to organise trip, www.PlanMyTravels.eu
Japan – where to go and what to see? All places are already selected 🙂

Local holidays and festivals

The next planning element was to check what would happen in Japan during the time we wanted to visit it. We were interested in checking whether there are any special festivals, parades or celebrations, to be able to be in these places at the right time. For example, at the end of our trip, there will be an annual holiday called Shōwa Day (29th of April). It is also the day which starts “Golden Week”, a long weekend in which several consecutive days are free. Many Japanese take paid time off during this week, and some companies are closed completely and give their employees time off.

Golden Week is the longest vacation period of the year for many Japanese workers. That means increased traffic on trains and airports, as they travel a lot during that time. Therefore we had to adjust our trip accordingly, and not travel that day. Japanese people like to celebrate Showa Day outside of the city centres.  They often spend this day in the parks and gardens, having picnics with family and friends. We want to spend that day just like the local citizens – we will organize a picnic!

Early bookings

Our plan began to have a shape: all places on the list of “must-sees” were already included in our schedule. Having that chosen, we could start to look for hotel bookings.  Knowing that April is popular among tourist who visits Japan, we wanted to make hotel reservations in advance. Early booking means we could search for hotels convenient in terms of location, standard and price. When making reservations I used Booking.com service, where (from my point of view) the key element for the final decision is the opinions of other customers. There is also the possibility to make a reservation without having to pay “in advance.  You can also cancel your reservation even a few days before departure, without any penalty.

Japan Tourist Visa

If you are a citizen of a country that needs a visa to enter Japan, you can get your Japan Tourist Visa in the comfort of your home: Step-by-step with iVisa service.

What is the Japan Tourist Visa?
The Japan Tourist Visa is an official document that is required if you want to visit Japan for tourism purposes. This visa is great if you’re planning to do tourist and recreational activities only. You can apply for this visa online here: Japan Tourist Visa with iVisa*.

Start writing your tourist guide

After deciding: when we go, where we go, which cities we wanted to visit and what we couldn’t miss, I began to look for more accurate information about all the details of our trip. Due to the fact, that I wanted to have everything in one place – I started to write a personal tourist guide – a kind of trip manual for our journey.


The key element of our trip will be travelling through Japan by rail. We will use not only super-speed trains like the Shinkansen but also, we will use local city trains. In Japan, there is a great offer for foreign tourists who want to travel by train. Japan Rail Pass is a special ticket available for foreigners staying in Japan on a tourist visa. You can buy it only before going to Japan. It is available in selected travel agencies, in most counties, around the world.

Japan how to organise trip, www.PlanMyTravels.eu
Japan – exchange order for a Japan Rail Pass

Tickets purchased before departure are kind of vouchers. They can be bought 3 months in advance of the departure date for 7, 14 or 21 days. Vouchers are available in economy class (Ordinary Class) and in 1st Class (Green Class). Thanks to them, we will be exempt from any booking fees and we will be able to reserve free seats.

Vouchers are exchanged for a kind of ticket in the Exchange office. You can exchange them right after arrival in Japan, and after showing passports with a tourist visa. We are going to exchange our vouchers at the Narita Airport office. This will allow us to start using them right away. As a result, we plan to get to our hotel from the airport by Narita Express Train, where the Japan Rail Pass is fully valid.

Except for the trains it is possible to use them also on selected buses and ferries. Any train connection can also be checked and planned. I used the Hyperdia site where, after excluding “Nozomi” and “Mizuho” trains (the only exceptions that JRP tickets can’t be used), I was able to plan all connections and transfers and compare travel times. As

Edit. 09.2022: On the japan-guide.com/news page, we can find the below announcement:

As of April 1, 2022, the popular timetable search service Hyperdia has ceased offering timetable details on its route search service, which comes as a big shock to the many people who have relied on the free web service to plan their train journeys since the early 2000s. Hyperdia has been particularly liked by overseas tourists for its option to exclude Nozomi trains from its search results, allowing them to look up connections that are fully covered by the Japan Rail Pass (which does not cover Nozomi trains).

Now train timetables can be checked  on a few websites

Below is a current Japan Rail Pass price list (2022), in Japanese yen currency.

Japan Rail Pass price list 2022
@All rights reserved

Here: japanrailpss is a link to the site where you can find all authorised travel agencies offering JRP vouchers around the world. In Poland, it is available in the Logostour travel agency.

You can also purchase it with Klook JR Pass for Whole Japan*, with Global Mail Delivery service. The Japan Rail Pass (“JR Pass”) allows you to enjoy unlimited travel across JR lines, including local buses, Miyajima Ferry, and more! Easily explore the country’s entirety for up to 7, 14 or 21 days on Ordinary or Green Cars with the JR Pass.

Japan pocket Wi-Fi and SIM card rental

In today’s digital age, having access to GPS, online translation services, Instagram posting, or searching for descriptions of visited places often requires an internet connection. Particularly when travelling in a foreign country, this can be a challenge. However, Japan offers a simple solution through various companies providing “Pocket Wi-Fi” services.

A Pocket Wi-Fi is a compact, portable modem that connects multiple devices, typically ranging from 6 to 10. These modems can be easily rented online for a specified number of days. During the booking process, users can select their preferred delivery location, whether their accommodation place or one of the many tourist information offices conveniently situated at train stations across Japan.

For our trip, we opted to have our Pocket Wi-Fi delivered directly to our first hotel, streamlining our connectivity from the get-go. However, travellers have the flexibility to choose from multiple delivery points, ensuring accessibility throughout their journey.

With Pocket Wi-Fi in hand, navigating Japan’s bustling streets, translating signs, sharing experiences on social media, and accessing vital information about visited attractions becomes hassle-free. It’s a modern convenience that enhances the travel experience, making exploring Japan’s rich culture and vibrant landscapes all the more enjoyable.

Japan Ninja WiFi mobile wifi rental
credits: Ninja WiFi

Returning the Pocket Wi-Fi device is just as straightforward as obtaining it. Upon delivery, you’ll find the modem accompanied by a pre-addressed return envelope. When your rental period concludes, simply insert the modem into the envelope and drop it off at the nearest mailbox.

This seamless process efficiently concludes your rental agreement, allowing you to focus on your onward journey without any lingering concerns. With such convenience at your fingertips, utilizing Pocket Wi-Fi in Japan ensures that staying connected is as effortless as it is essential.

Japan pocket Wi-Fi and SIM card rental
Japan pocket Wi-Fi and SIM card rental

Below, you’ll find a link to reputable companies offering Pocket Wi-Fi and SIM card rental services. Having personally experienced the convenience of these services during my travels in Japan, I can wholeheartedly recommend them for ensuring seamless connectivity throughout your journey.

Pocket Wi-Fi and SIM card rental companies

Whether you’re exploring the bustling streets of Tokyo, immersing yourself in Kyoto’s rich history, or marvelling at the natural beauty of Hokkaido, having reliable internet access is indispensable. By utilizing a Pocket Wi-Fi or SIM card rental service, you’ll unlock a world of possibilities, making your Japanese adventure all the more memorable.

Before you rent, Good to know:
  • You can pick up at the airport when you arrive in Japan, and return at the airport when you leave.
  • LTE area is expanding massively & covers over 99% of the actual population!
  • Just turn on the WiFi router and enter a password.
What is a Mobile WiFi Router?

A device that allows you to access the internet on your smartphone, tablet, and other devices by connecting to the local mobile phone network. By connecting to the local mobile phone network, you can enjoy the Internet as usual without incurring expensive overseas roaming fees. It is also possible to share with your friends and family as you can use several smartphones or computers with one WiFi router.

Step-by-step how to place the order
  • Reservations are accepted up to one day before your desired pickup date. Payments are accepted by credit card.
  • Pick up your device at Shinjuku, at the airport, or via delivery.
  • You can return to Shinjuku, at the airport, or via delivery. Mix and match pick-up and return locations to suit your travel plans.

Local transport

In Japan, most residents, as well as visitors are using prepaid cards. IC cards can be purchased at ticket machines and ticket counters at the main railway stations. The initial cost consists of a refundable deposit of 500 yen and the maximum amount card can be charged is 20,000 yen. In Japan, there are 10 types of prepaid cards, but the most popular ones are Suica, Pasmo and Icoca.  Different cities in Japan have different “brands” of IC Cards, but as of 2013, they are all compatible with each other. As a result, it is possible to travel on almost all trains (except the Shinkansen), subways and buses in most of Japan’s largest cities with just a single of these cards. All cards are valid in Tokyo, Yokohama, Osaka, Kyoto, Nagoya, Fukuoka and several other areas. Cards can be recharged multiple times.

Rechargeable IC can also be used to buy food, drinks and other goods at many convenience stores, such as 7-Eleven, Lawson and Ministop. IC cards can also be used to pay for coin lockers and goods at vending machines or parking lots. If you want to use this card to pay for your shopping, make sure to charge it with a bigger amount of money.

When leaving Japan, you can bring your IC card to a station attendant, who can return your ¥500 deposit and the remaining balance. Worth remembering that if you wish to have the balance refunded, there is a ¥220 processing fee.

More info can be found on Japan Rail Pass.

Japan tailor-made travel plan

What to see, what are the admission hours, what are the prices, how to get there and what to see? Of course, there is plenty of information on this subject: you can choose from guides, local websites (although not always available in English), blogs, vlogs and many other sources. First of all, you can start by reading my post about Japan tailor-made travel plan.

Also, I can recommend japan-guide.com. This is a great website equipped with maps, guides and descriptions of places worth visiting. You can find their current opening times, ticket prices, descriptions of monuments, photos and maps of public transport connections. On their website, you can find the following description: “Our goal is to provide comprehensive, up-to-date information on travel and living in Japan, first-hand from Japan”.

For me, it is primarily a source of inspiration, an incentive to visit many places of existence that I have not known until now. This site also has a discussion forum that contains a lot of valuable information and popularity ranking. Thanks to this, it is easier to choose what to see if you can’t see everything. I sincerely recommend using this portal, because the information appears to be comprehensive. On my blog, I will not use any resources from this website, as it is not allowed. I can only advise you to visit it when you are planning to visit Japan.

Japan how to organise trip, PlanMyTravels.eu
Japan – we are almost ready to start our trip 🙂

Edit after returning from Japan:

Where to stay, what conditions you can count on? Is it possible to do laundry in Japan, and if so how to do it and how much does it cost? Answers to the above questions are worth knowing even before you go, that’s why I complete this post with additional information.

Hotels in Japan

Below is a summary of all the hotels we have stayed in while travelling through Japan. Each of the hotel descriptions is linked with Booking.com, where you can get more detailed information.


In Kyoto, we stayed in the Ibis Styles Kyoto Station hotel. We have chosen it due to its convenient location (opposite the main train station), many cafes and restaurants around the hotel, positive visitor reviews (average 8.4 out of 10), and price appropriate to the standard.

There is a very professional and always smiling reception staff in the hotel. At the front desk, there are English-speaking receptionists.

The room was small but with a double bed. An electric kettle with tea bags (replenished daily) is provided as well. The bathroom is small and very compact but in line with expectations for Japan. There is a nice city view from the room and the windows are soundproofed. Wi-fi is available for free and works well, without any obstacles. The front desk is open 24/7, you can also leave your luggage there if you arrive too early or want to leave later.

The only downside of this place is its very small dining area. In the morning, we had to stand in line to get in, then stand in line waiting for the table and then for the food. The food is spread out in a very small space, so in the morning there is a crowd. Other than that, we enjoyed our stay in this hotel and the food was tasty.


In Nagano, we stopped at the hotel “Chinsun Grand Nagano, about a 10-minute walk from the main station. We had a very nice and large room (even by European standards), with a nice view of the city and

the mountains that surround them. Room clean, comfortable bed. A kettle, fridge, slippers and bathrobes are available in the room. Free coffee and tea are available in the hotel lobby. Japanese-style hotel restaurant with tatami on the floor. In the morning, a tasty breakfast was served there.

I rate very high my stay in this hotel. The Wi-Fi is available throughout the hotel works without problems.

There was a robot named Pepper, standing in the hotel reception. He was able to answer some questions in the English language. Very funny meeting:-).

Very professional service in the hotel. The good value for money.

Super Hotel Lohas Tokyo Station Yaesu-Chuoguchi

We chose this hotel because it is very close to the JR Tokyo Shinkansen station (5 min walk). We were expecting a small room, due to Japanese standards, but the room we had was so “compact” that it was impossible to spread the suitcase on the floor.

In the room, except for the bed, there was only a small desk. Our room was equipped with an electric kettle, dryer and slippers. The bathroom was also very small, with a minimal amount of space for spreading cosmetics, or rather the lack of space. In the bathroom, a free set of disposable cosmetics was provided. Besides shampoo and hair conditioner, there was also a body lotion, hand cream and face wash foam given, which was replenished daily by the cleaning service. For unused cosmetics (sachets, which we returned at check out), on the day of departure, we received a bag of candy bars and cookies.

In the hotel, it was possible to rent a pillow with various degrees of hardness and shape. A very interesting proposition.

The hotel also has two types of city baths (two for men, and one for women), open daily from 15.00 to 10.00 am the following day.

Generally, staying at this hotel is a very interesting experience. A small room is not a minus of this hotel, but an interesting meeting with Japanese standards. It is possible to get used to it. Due to the location of the hotel in the city centre, the prices were high (according to me too high for the standard).

Shinagawa Prince Hotel

This is the second hotel in Tokyo, where we stayed at the end of our stay in Japan. The hotel is just next to Shinagawa train station, where JR Higashi Nihon, JR Tokai trains stop, super-fast Shinkansen trains, city lines and a private railway – Keihin Kyuko. From Shinagawa Station, you can get to two international airports in Tokyo: Narita and Haneda.

Hotel “Shinagawa Prince Hotel” is a large hotel, entertainment and commercial complex consisting of several skyscrapers. We had a room reservation in the “Main Tower”, on a high floor with a view of the city, so we were expecting beautiful views.

When we arrived at the hotel, there was a long queue for check-in at the reception (about 50 people), but at the reception counter there were 10 windows where guests could be served, so we waited for about 15 minutes.

In the entire complex, there are shopping malls, restaurants, an aquarium, a cinema, and a swimming pool. Everything is connected by a network of dense corridors. Fortunately, when you are checked in, you get a map of the object and so, it is easier to get to your room.

Our room, or rather a view from the window, was one of the nicest surprises that happened to us in Japan. The view from the 35th floor was a breathtaking and unforgettable experience.

The room had slippers and an electric kettle. Wi-fi is stable, with no problems connecting to several devices at the same time.

We ate our breakfasts outside the hotel, but the restaurants where you could eat them were within a 5-10 minute walk from the hotel.

I highly recommend this hotel! There is a super professional service and good value for money.

Public Laundry in Japan

Public laundry is quite popular in Japan and there is usually no problem finding it using the Internet. We used laundry twice. The first time it was a public laundry and the second time we used laundry in the hotel.

A public laundry, “coin laundry”, is nothing more than the possibility of washing and drying clothes in machines operated by coins.

After entering the laundry room, you first need to know what is a washing machine and what is a dryer. At first glance, you do not know it, as all subtitles and numerous instructions are only available in the Japanese language. In our case, the washing machines were painted red and the driers yellow. If this dependence takes place, the rest will go smoothly 😊.

40 minutes of washing costs about 800 yen (7$). Washing machines can only work on coins, so it’s worth picking them up a little before you come to the laundry. In some places, there are banknote changes, but this is not a rule, so it’s better to prepare yourself well.

Washing machines also vary in size – you should choose a washing machine appropriate to the amount (weight) of things you want to wash. This information is written on each washing machine – you can read the number, so it is easy to see which weight limit is there. Add your own washing powder or laundry capsules to the washing machine. After 40 minutes the clothing is slightly dry, but if you do not want to take wet clothes with you, put them in the dryer and dry them. 10 minutes of drying cost 100 yen (1 $), and we dried one wash for 2 x 10 minutes.

Hotel Laundry

A hotel laundry works similarly to a public laundry, so there is no problem with using it. If there is only one washing machine in the hotel, you must hit the moment when someone else does not occupy it. We paid 300 yen (10 zlotys) for 40-minute washing and 100 yen for drying (3 zlotys) for 30 minutes. In addition, there was an instruction in English with the information that the powder was automatically added to the washing machine, so we did not throw it in our washing capsule.

No matter if it is a hotel laundry or a public one – this is a great solution for people travelling through Japan. There is no need to take large suitcases or kilograms of clothes with you. Just pack yourself for a few days and plan laundry and dry during your stay. It is a quite cheap solution and it is very convenient to use.

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Japan – All Your Transport Needs in One Place with 12Go

Check the most popular travel destinations from Tokyo/ Kyoto/ Osaka

Shinkansen Trains

These high-speed trains are no doubt the easiest way to explore all of Japan, travelling at a speed of 320 km/h (199 mph). The network covers the whole country.


Benefits for you:

  • The fastest and most convenient way to travel.
  • Special pricing for children and free travel for infants.
  • Rail passes are available, which will save you money and time travelling across Japan

Booking specifics:

  • The booking period is just 3 days.
  • Paper tickets. Ticket delivery options: 1. Pick up from the office. 2. Delivery to the hotel in Japan (additional charge).
  • No refunds are available.

Japan Rail Pass

The pass is a multi-usage train ticket which allows the Japan Rail Pass holders to take multiple train services across the Japan train system.

There is no easier and more convenient way to discover the Land of the Rising Sun than by taking a ride on Japan’s brilliantly expansive rail network. For your choice of 7, 14, or 21 days, explore Japan most conveniently and economically with a Japan rail pass that is valid for the majority of railways and local buses operated by JR. Japan Rail Pass holders can choose between an Ordinary pass, or if you’re looking to travel in more comfort, opt for the Green Class pass that offers you first-class comfort with reclining seats, a footrest, space to stretch out your legs, and a travel magazine to keep you occupied during your journeys.

From Shinkansen, Limited Express, local trains, Monorail, and JR buses to the Miyajima Ferry, this Japan rail pass cover is the easiest and fastest way to explore all of Japan! Get your 7, 14, or 21-day Japan rail pass at Klook and enjoy convenient delivery straight to you!

JR Pass for Whole Japan (7, 14, or 21 Days)*

Airport transfers

You can book a voucher for your trip from the airport to Tokyo city centre. You can choose between Express Limousine Bus, train or taxi. Bookings are available on the following routes

Booking specifics:

  • The booking period is just 3 days.
  • Voucher tickets have to be changed for the actual ticket at the departure station.
  • No refunds are available.
So far, my other posts about Japan:

*links to the offer from Klook, 12Go, NinjaWiFi and iVisa are affiliate

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